Job Summary:

The Payroll Specialist is responsible for ensuring accurate, timely, and compliant payroll processing for employees. This role partners closely with HR, Finance, and business stakeholders to manage payroll data, resolve discrepancies, and support audits, reporting, and system updates. The ideal candidate is detail‑oriented, highly organized, and knowledgeable about payroll laws, policies, and systems.

Key Responsibilities:

• Maintain accurate employee payroll records and ensure adherence to established payroll controls.
• Process payroll on time while ensuring compliance with federal, state, and local laws, as well as internal policies.
• Audit, validate, and upload timekeeping data from systems such as Oracle Time & Labor and Excel-based spreadsheets.
• Understand and support payroll data flow between HR systems, timekeeping platforms, and the general ledger.
• Process manual check requests in accordance with regulatory requirements and internal procedures.
• Perform complex payroll calculations, including retroactive pay, accrual adjustments, bonuses, garnishments, and deductions.
• Collaborate with HR and business unit partners to address payroll needs and resolve issues.
• Manage updates to payroll information, including direct deposits, tax withholdings, and benefit deductions.
• Maintain payroll calendars and processing schedules to ensure timely execution.
• Conduct pre‑ and post‑payroll audits to verify accuracy and identify discrepancies.
• Apply company policies, union rules, and payroll laws when researching and resolving payroll issues.
• Respond to employee and HR inquiries related to payroll, deductions, and tax withholdings.
• Assist with federal, state, and local tax withholding updates and compliance requirements.
• Create, maintain, and analyze Excel‑based payroll reports.
• Support general ledger review and reconciliation of payroll-related accounts.
• Participate in payroll data analysis and assist with testing and validation of system updates or enhancements.

Qualifications:

• 2-3 years of experience.

• ADP systems

• Knowledge of federal and state payroll regulations and tax requirements.

• Ability to research, troubleshoot, and resolve payroll issues.

• Proficiency in Excel, Word, and standard PC applications.

• Experience in payroll for mid-sized company 1K employees+

Source ⇲
globalcareershub.com