Purchasing Manager

Pasea Hotel & Spa

Salary Range: $75-80k

Company Description:

Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people’s lives by offering memorable experiences, giving back to our communities and honoring God in all that we do. We are focused on long-term value creation and sustainable growth.

Our Guiding Principles:

Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, & Fulfillment

Job DescriptionWhat You Will Accomplish

Duties & Responsibilities
Primary Responsibilities/Essential Functions:

• Manages daily operations of the warehouse to include receipt, distribution,
  liquidation and inventories. Ensures all operations comply with property’s polices
  and procedures. Responsible for planning department goals and directing team
  members to achieve results. Provides guidance and direction to ensure overall
  departmental success.

• Participates in the hiring process by interviewing potential team members and
  selecting those that best meet staffing needs. Participates in management
  training. Follows all Human Resources policies. Ensures staff receives any
  required training or attends mandatory meetings.

• Monitors and develops team member performance to include, but not limited to,
  providing supervision, scheduling, conducting counseling and evaluations and
  delivering recognition and reward.

• Monitors and assesses service and satisfaction trends, evaluates and addresses
  issues and makes improvements accordingly.

• Manages inventory of goods and materials, Prepares loss and damage reports
  for these items. Ensures security of inventory. Ensures storerooms are set up
  properly, kept clean and appropriately stocked. Maintains proper storage and
  rotation to eliminate loss of product due to spoilage. Resolves vendor issues.

• Uses corporate approved/negotiated vendors (i.E. Avendra vendors) to obtain all
  goods required to operate the hotel, always striving for the best quality at the
  lowest price. Researches new goods and/or services as needed. Obtains bids
  and authorizations as outlined in department policies.

• Utilizes hotel’s computer systems (i.E. Birchstreet) to place orders and finalize all
  transactions. Maintains purchasing log of items received and provides
  information to Accounts Payable. Runs and analyzes various reports to monitor
  inventories, costs, budget, and use. Uses property’s systems to set up and
  maintain order sheets, set up specifications for all items purchased and charge
  departments for items purchased.

• Keeps immediate supervisor promptly and fully informed of any problems,
  potential safety issues, or unusual situations so prompt corrective action may be
  taken. Communicates with other departments to fulfill needs.

• May be required to wear non-slip, oil resistant shoes. Follows all safety policies
  and procedures. Reports potential safety issues to manager whenever observed
  and takes immediate action to resolve in emergency situations. OSHA laws
  require the use of Personal Protective Equipment (PPE) when performing work
  duties that have the potential of risk to your health or safety. Team members will
  be trained in the proper use and care of assigned PPE if applicable. The hotel
  provides the required PPE. Team member has responsibility to report defective,
  damaged or lost PPE or equipment that does not fit properly to their Manager.
  Maintains strict compliance with hotel’s Hazardous Material (HAZMAT) program
  and familiarizes self with current MSDS.

• Reporting to work as scheduled (on time and on regular basis) is an essential
  function of the job.

Other Responsibilities/Supportive Functions:

• Makes merit decisions within budget or established guidelines. Determines
  promotions or reclassifications within company policy.

• Responds to emergency calls and ensures operational support areas are
  covered to provide excellent customer service.

• Notifies management of unsafe conditions, needed maintenance of any
  equipment and any accidents.

• Attends all required meetings.

Note: This job description is not intended to be all-inclusive. Team Members may perform other related duties as required to meet the ongoing needs of the organization. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed.

What You Will Bring

Qualifications (relevant experience, education and training):

• High school diploma or general education degree (GED), or equivalent
  combination of education and experience. Bachelor’s degree or certification in related field desired.

• Three or more years related purchasing experience required. One year as
  Supervisor/Assistant Manager in similar setting desired.

• Requires ability to lead others in the department by mentoring and providing
  training that results in staff that meets/exceeds guest expectations and provides
  a high level of guest satisfaction.

• Must have excellent customer service/communication skills to resolve
  problems/complaints and provide a high level of internal/external customer
  satisfaction. Requires ability to serve needs of property through use of the phone,
  computer and face-to-face. Contacts sometimes contain confidential/sensitive
  information so requires ability to use discretion. Must demonstrate positive
  attitude and professional demeanor. Requires strong communication and
  interpersonal skills and commitment to a high level of guest satisfaction.

• Able to use mathematics to solve problems.

• Requires computer skills to enter data, read, and interpret information. Requires
  working knowledge of MS Office applications and ability to learn and use
  telephone and computer systems used at the hotel. Must be able to conduct
  Internet searches to obtain information or order items.

• Uses logic and reasoning to identify the strengths and weaknesses of alternative
  solutions, conclusions or approaches to problems. Requires attention to detail.
  Must be able to solve problems and remain calm and alert if dealing with difficult
  guest, during busy activity periods or in an emergency situation.

• Must be able to speak, read, write and understand English to understand
  instructions, safety rules, and communicate with team members.

• Able to work independently with minimal guidance and as part of a team.

• Must have a valid current Food Handlers Card or willingness and ability to obtain
  one within 30 days of employment.

• Completes all required training as scheduled.

• Due to the cyclical nature of the hospitality industry, team members may be
  required to work varying schedules to reflect the business needs of the hotel.
  Work schedules will include working on holidays, weekends and alternate shifts.

• Must maintain a clean appearance and professional demeanor.

Special Skills & Abilities/Mental and Physical Demands:

• While performing the duties of the job the team member regularly stands for sustained
  periods of time or walks from one work area to another.

• While performing the duties of the job the team member frequently uses fingers to enter data into computer or operate telephone/office equipment.

• The team member occasionally grasps objects.

• The team member frequently reaches by extending hand(s) and arm(s) in any direction. Repetitive
  motions are made while entering data into computers.

• The team member occasionally stoops, kneels and crouches. Many aromas and smells are present in the storerooms, kitchen and dining areas. The team member regularly talks and hears to answer phones and communicate with vendors or staff. Lifting is occasionally required to move
  merchandise or equipment. Exerts up to 25 pounds of force occasionally, and/or up to
  10 pounds of force frequently, and/or a negligible amount of force constantly to move
  objects.

• The team member is required to have close visual acuity to view telephone
  console, computer terminal, documents and guests. The team member is required to
  have visual acuity to determine the accuracy, neatness, and thoroughness of the work
  assigned and to make general observations of facilities.

• The team member is subject to environmental conditions found working both inside and
  outside. The team member is occasionally subject to extreme heat, with temperatures
  above 100 degrees for periods of more than one hour, i.E. while working around the
  kitchen. Occasionally subject to extreme cold when working in refrigerated areas.

• The team member is occasionally subject to loud noise while working in or around the
  kitchen areas.

• The team member is subject to hazards which include proximity to
  moving mechanical parts, vehicles, equipment found in kitchens and food service areas,
  sharp objects, and exposure to cleaning chemicals. Other hazards may include slick
  floors.

• The team member is occasionally subject to atmospheric condition such as
  fumes, odors, or dusts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed above are representative of the knowledge, skills, and/or abilities required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.

I hereby acknowledge that I have read and understand the content of this job
description. I understand the Company at its discretion may revise the job description
from time to time in the future. I understand and agree that nothing in this job
description should be construed as a contract of employment, and that employment with
this Company is at-will meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties and location of work.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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